Transition to Direct Deposit for Expense Report Payments

Effective April 1, 2025, all employee expense report payments will only be issued as Direct Deposits. This means that the option to receive physical checks will no longer be available. If you have received a check payment for an employee expense report in the past, please continue to read for action steps below.

Why is this change happening? The decision was made to streamline our process, ensure faster and more secure payments, and reduce the environmental impact and administrative costs associated with paper checks.

Direct Deposit provides several benefits, including:

• Faster access to funds: Your reimbursement will be automatically deposited into your account on the date paid.
• Increased security: Direct Deposit minimizes the risk of lost or stolen checks.
• Convenience: No need to visit the bank or use your app to deposit a physical check.

Next steps for employees:

• Ensure your direct deposit information is up to date. If you have not yet enrolled in Direct Deposit for expense reimbursements or need to update your banking details, please do so no later than March 31, 2025. If this is not updated by this date, you will receive an error when creating future expense reports that will prevent you from submitting the task.
• Resources. Please use the instructions located in Workday Community under “Add A Payment Election for Expense Reimbursements”.

Additional information about expense reimbursement reports can be found in Workday Community under Expense Report FAQs.