News

Effective immediately, due to increased costs and demand for printing needs, all staff are asked to restrict color printing to only instructional items that require it. If you request color copies via Prisma web-to-print, please include justification for color copies in the remarks/notes field. 

Print Services also will monitor color printing on MFDs and desktop printers. The option for color printing on these devices may be disabled if costs continue to rise.

Please contact Print Services at 410-313-7002 or via email at print_services@hcpss.org with any questions.

The IRS 1095-C Form provides information regarding any employer-provided health insurance coverage. The Affordable Care Act (ACA) requires employers to mail a 1095-C Form to employees who were eligible to enroll in HCPSS health insurance plans. 

Employees will receive their 1095-C form by the current Federal due date of March 1, 2024. You will not be required to submit your 1095-C Form when you file your 2023 tax return.

HCPSS’s health insurance provides minimum essential coverage and is considered affordable under ACA requirements.

If you have any questions, please email benefits@hcpss.org

Using unknown USB drives poses a significant security risk, as they may contain malware or other malicious software. 

To safeguard our network and protect your data, please adhere to the following guidelines: 

1. Avoid Connecting Unknown USB Drives: Refrain from plugging in any USB drive that you find or receive from an unknown or untrusted source. If a community member needs to share files with you, suggest they place the files in a secure online location, such as Google Drive, and use the sharing permissions to provide access. 
2. Report Suspicious Drives: If you come across an unattended or suspicious USB drive, please follow your school’s regular lost and found procedures so that owners can potentially find their lost USB drive, and if not dispose of the drive. 

A new resource: USB Attacks: Small Devices, Big Threats, has been added to your KnowBe4 library. The resource can be accessed by navigating to the Staff Hub > Services > KnowBe4 Cybersecurity Resources > Library. 

By following these guidelines, we can collectively enhance the security of our systems and ensure a safe working environment. 

Please contact HCPSS Technology Support at techsupport@hcpss.org if you require technical assistance.

The Superintendent’s FY 2025 Proposed Operating Budget impacts all HCPSS staff, whether directly or indirectly. Employees are reminded that there are resources and supports available to them during this difficult time.

Staff whose positions are impacted by the proposed budget can reach out to their supervisors, chiefs or principals for private resources that may be beneficial.

Additionally, through the HCPSS Counseling and Support Services Program, staff and their family members have access to free professional counseling and support services to help manage their personal and professional needs. This program can connect staff to resources including emotional support, financial information, legal guidance, work-life solutions, online will preparation, and much more.

These confidential services are available through GuidanceResources, 24 hours a day, 7 days a week. Create an account by visiting guidanceresources.com, click on the “register” tab, and use the Organization Web ID: HCPSS. Employees and family members can receive up to six free counseling sessions per person, per episode, per year.

Any staff member in need of support during this time should contact their supervisor or utilize the Counseling and Support Services Program referenced above.

Please see attached for information on understanding your 2023 W-2s.

For staff who elected to receive electronic copies of year-end documents, W-2s are now available in Workday. Directions on viewing or printing are available in Canvas.

For staff who elected to receive both electronic and paper copies year-end tax documents, electronic W-2s will be available Jan. 30. Please note, this information was shared in the Opt Out Alert on Dec. 11, 2023.  Paper copies of the W-2s will be mailed via USPS and postmarked no later than Jan. 31, 2024. However, if you would like access to your 2023 electronic copy sooner, please make the electronic only election. Once this selection is made, you will have immediate access. 

Looking for deals during this holiday season? Check out the HCPSS Staff Discount Program for a variety of discounts on apparel, electronics, attractions and more.

Please see below for information on receiving Form W-2 and having Workday W-2 data sent directly to Turbo Tax.

Receiving Form W-2

Staff who are interested in receiving your W-2 earlier than Jan. 31 should look for an upcoming Workday Notification email that will tell you how to sign up for an electronic version of your Form W-2. If you select the electronic copy only, it will be available weeks prior to the electronic/printed copy option. Stay tuned for details.

Sending Your Workday W2 Data Directly to Turbo Tax

HCPSS can send your W-2 data to Intuit (Turbo Tax). By making this election, you will have the convenience of entering 4 data points in the Turbo Tax software and all your W-2 data will download and auto populate in the appropriate areas.

If you use Turbo Tax and have an interest, please follow these simple steps in Workday by Dec. 31. NOTE: This election only works for Intuit Turbo Tax.

1. Log in to Workday
2. Select the “Pay” worklet
3. Select “My Tax Documents” in the View section
4. Click on the “Edit” button in the 3rd Party Automatic Transmission area
5. Click “OK”
6. Click on the button next to “Send my W-2 information to third party tax preparers”
7. Click on the “Confirm” box
8. Click “OK”

Your W-2 data will be sent to Intuit (Turbo Tax) upon the completion of the W-2's.  

Your election will remain in effect. If you want to change your prior election, follow the same steps as above to update your new election.

! IMPORTANT ! It is the responsibility of each staff member to check one of the HCPSS notification sources for closing information.

The HCPSS emergency notification sources are:

• HCPSS Status website
• HCPSS homepage
• HCPSS community email/text alert
• X / Twitter
• HCPSS Information Hotline (410-313-6666)

HCPSS does not use schools-out.com, e-schoolnews.com or local news stations for any notifications. Only the sources listed above should be used to confirm emergency information.

Staff who have not already done so, or who are not parents in the system are encouraged to sign up for HCPSS email/text notifications. Otherwise, it is the staff member’s responsibility to check one of the above notification sources for closing information.

Please Note: 

• Staff who are parents in the system do not need to sign up, as you already receive these notices.
• If you believe you are signed up to receive messages and are not receiving them, please do not create a new account. Email webmaster@hcpss.org with any issues.  
• If you are unsure if you have already opted in to text messaging, text the word “YES” to 67587.
• Unsubscribing from any school or district email or text will unsubscribe a user from all messaging, including emergency notifications.

To subscribe or edit your subscription:

• Staff email/text sign up
• Manage your subscription (non-HCPSS parents/guardians)

Employees who are members of the following sick leave banks will have their annual contribution processed during the pay of 12/08/2023.  The donation will be processed in the following priority order:

• Sick Leave Balance – Full and/or partial donation will be deducted from available balance between 12/04/23 – 12/06/23.
• Sick Bank Balance – Full and/or partial donation will be deducted from available balance between 12/04/23 – 12/06/23.
• Docking of Pay – Value of full and/or partial donation will be deducted from the gross pay and displayed as “Adjust Wage – Non-Retirement” in the Earnings area on the pay stub on the check dated 12/08/23.

To view your sick bank status in Workday, go to Personal Information/About Me/Overview/Additional Data, then scroll down to Sick Bank. This will indicate if you are a member and when you joined.

See attached for bargaining units and donation amounts.